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Privacy policy

(23 May 2018, updated 23 September 2024)

Introduction

The processing of personal data relating to this website is subject to Belgian law (Law of 8 December 1992 relating to the protection of privacy with regard to the processing of personal data, amended by the law of 11 December 1998 adapting the directive 95/46/CE of 24 October 1995 of the European Parliament and Council relating to the protection of individuals in regard to the processing of personal data and the free circulation of this data) and the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereafter referred to as: “GDPR”).

This website belongs to the Parti Vert Européen, which is a European political party within the terms of the European Regulation (EU, Euratom) no 1141/2014 of the European Parliament and of the Council of 22 October 2014 on the statute and funding of European political parties (Parti Politique Européen, PPEU) with its seat in Rue du Taciturne 34, 1000 Brussels, Belgium (hereafter referred to as: “European Greens”).

Privacy Policy Checklist

This policy contains information on the following topics:

  1. What information (including personal data) do we collect about you and why?
  2. How long do we keep your personal data?
  3. Your rights regarding your personal data
  4. We commit to protect your personal data
  5. Where is the Website hosted and the data located?
  6. What information is shared by the organisation?
  7. Do we transfer your data outside the EEA?
  8. What happens if the Privacy Policy changes?
  9. What email subscriptions do you have?
  10. Contact Details

Information about your privacy

Your privacy is important to us. We want to be transparent with you on what personal data we collect, why we collect it, and what we do with it. Moreover, we want you to know your rights regarding this personal data. Therefore, we strongly recommend you to read this privacy policy and if you have any questions regarding this policy, please contact us.

Definitions

The following definitions will help you to understand this privacy policy:

"We", "Our", "Us", refers to the European Greens as mentioned above.

"You", ''Your" refers to a website visitor or user of our website and online platforms.

"Personal data" refers to any information, which identifies you as an individual (directly or indirectly).

“Website": refers to https://europeangreens.eu/ as well as all webpages, platforms, interactive features, applications, widgets, blogs, social networks, social network tabs, or other offerings that post a link to this Privacy Policy, are subject to this Privacy Policy.

Applicable law and competent authorities

Subject to the rules of international public and private law governing the user’s rights, the Belgian law applies for the relations between the European Greens and the user. The courts of Brussels shall have sole jurisdiction.

Without prejudice to any other administrative or judicial remedy, every user shall have the right to lodge a complaint with a supervisory authority, in particular with the Belgian Commission for the Protection of Privacy, rue de la Presse 35, 1000 Brussels, Belgium, commission(at)privacycommission.be.

1. What information (including personal data) do we collect about you and why?

  • We may store your data if you submit a form on our website or register for an event, consenting to data processing and agreeing to this privacy policy. Additionally, if you are a stakeholder to European Greens, your contact information may be stored under the legal basis of legitimate interest.
  • When you subscribe to our newsletter, we collect your name, surname, email address, country of origin and professional information in so far applicable in order to keep a history of your involvement with us.
  • When you subscribe to one of our events, we collect your name, surname, email address, country of origin and professional information in so far applicable to be able to send you future invitations for other events.
  • When you donate us an amount, we collect your name, surname, nationality, postal and email address as well as your bank account details in order to comply with the requirements of article 20, 32 and 33 of the European Regulation (EU, Euratom) no 1141/2014 of the European Parliament and of the Council of 22 October 2014 on the statute and funding of European political parties and European political foundations or to insert them in our database for the purpose of being compliant with any Belgian and/or European anti-money laundering legislation that would be applicable to us.
  • When you send us an email via the hyperlinks of available email addresses of our Team on our website, all of the (archived) information contained therein is stored on our email server(s) as well as on back-up drives or similar devices and/or on paper. The purpose of this being the need for us to be able to reconstruct certain exchanges of information.
  • When you apply to one of our vacancies or traineeships, all of the application information contained therein is stored on our email server(s) as well as on back-up drives or similar devices and/or on paper for two years. The purpose of this being the need for us to be able to reconstruct certain exchanges of information regarding your (possible future) (re)employment. The information will be securely destroyed hereafter.

You can choose not to provide certain information, but then you might not be able to take advantage of all our services.

  • Automatic Information: When you visit our website or receive a newsletter from us, we collect information via cookies and other techniques.
    • Cookies are small, simple text files that are saved on your computer or mobile device when you visit our website. The other techniques we use are JavaScript and web beacons. These are standard internet techniques out there along with cookies to ensure that a system can collect information (Java Scripts), can store this in small, simple text files (cookies) and then can send (web beacons). We collect the following information (this list is not exhaustive): Internet Protocol (IP) Address; Browser type and Version; Geolocation; Clicking-behaviour. We collect this information for functional and analytical purposes, for instance to be able to determine the number of hits our website gets.
    • If you don’t submit your personal information and don’t accept cookies, the information collected by cookies and similar techniques will remain statistical and anonymous. If you accept cookies and submit personal information, information about your website visit may be linked to your personal information.

We use serval types of cookies:

  • Necessary cookies help us to provide you a website that is user friendly. These cookies allow us to remember your browser settings, so you can view our website optimally. These cookies are enabled by default.
  • Analytical cookies are used to optimize our website's experience. It collects information on your behaviour on our website. For example, on which page of our website you are, for how long you visit that page, etc. These cookies require your consent.

2. How long do we keep your personal data?

We keep personal data about you only for so long as is necessary for the purposes for which it was collected or as required under any contract or by applicable law.

Regarding the information you give us:

  • When you are subscribed to our newsletter, we keep your personal data as long as you do not unsubscribe.
  • When you register to one of our events, we keep your personal data as long as you do not notify to us that you do not want to receive any more information regarding our events.
  • When you are (in)directly linked to one of our member organisations, we can publish your name and contact data of your member organisation on our website to allow users to contact you.
  • When you donate us an amount, we keep your personal data as long as is deemed necessary by any applicable law. Since everyone is supposed to know the law according to Belgian law principles and given the fact that legislation may vary in function of the situation covered by the law, you are yourself responsible for the determination of the period of time applicable to you. Consequently, we shall only destroy such data if duly requested by you, supported by evidence of your identity, and in so far as we agree that no legal obligation of conservation is still binding us.
  • When you send us an email via the hyperlinks of available email addresses of our Team on our website, we keep your personal data as long as we exist with a minimum of seven years. However, we preserve ourselves the right for storage capacity reasons to destroy them after seven years or to hand them over to you after seven years, upon prior request, in digital format before destroying them.
  • The above is also applicable when you apply to one of our vacancies or traineeships.

3. Your rights regarding your personal data

Once you have provided us your data, either actively or automatically, you will have the right to:

  • request access to the personal data we have from you;
  • request a rectification, erasure, restriction of processing of your personal data, unless there is any legal objection;
  • object to processing;
  • data portability (meaning to request your data to be transferred to another organisation in machine readable standard format);
  • file a complaint with a supervisory authority.

To exercise your rights, please contact us via privacy@europeangreens.eu.

4. We commit to protect your personal data

We are committed to protect the security and confidentiality of your personal data. We use appropriate technical and organisational measures in such a manner that processing will meet the requirements of the national and European Union laws and ensure the protection of your rights.

If you have any questions about how we handle or protect your personal data, please contact us via privacy@europeangreens.eu.

5. Where is the Website hosted and the data located?

European Greens use HubSpot, 1 Sir John Rogerson's Quay, Dublin 2, Ireland, as their customer relationship management system. Data is hosted on European servers with the highest security standards.

If you register for one of our events, your submitted data may also be stored in Tito, 64 Dame Street, Dublin, Ireland D02 RT72 and/or Jotform LTD, 25 Cabot Square, London E14 4QZ. Data is hosted on European servers with the highest security standards.

If you are an amendor (for example delegate) for one of our congresses, your name, email address and member party or organisation will be stored in Motion Tool, Guido-Schneble-Str. 34, 80689 München, Deutschland, to allow you to create an account that allows you to submit draft resolutions or amendments or participate in voting sessions. Data is hosted on European servers with the highest security standards.

If you are member of a network or working group, your name, email address and member party or organisation may be stored in Google Groups to allow direct email communication among network members. You do not need a Google Account for this, and you can manage your subscription preferences via the link in the footer of every email. Data is hosted on European servers with the highest security standards.

European Greens use the Microsoft 365 Suite for email communication and data collection, with all data being stored in SharePoint. If you communicate with us electronically, whether through emails or by filling out forms, your submitted data will be securely processed and stored by Microsoft. Data is hosted in data centers located within the European Union, with the highest security standards. For more information on Microsoft’s privacy practices, please refer to Microsoft’s privacy statement.

If you make an online payment for a donation or event registration, your payment data will be processed and stored in Stripe, following the highest security standards.

6. What information is shared by the organisation?

In principle, we will not share any data with any other organisation or service provider, unless the functioning of our activities require us to do so for reporting and legal obligations.

In case we have to transfer or share data, we will make sure that this is done in the safest way possible, and that only the minimum amount of data is shared. We will  notify, and/or explicitly ask for your consent, before we share any data, unless the data transfer is required by legal or reporting obligations to the Belgian authorities or European institutions and auditors. We will always make sure that we have the necessary contracts and a data processing agreement with the relevant companies in place. We will make sure that data is not kept any longer than strictly necessary for the duration of the relevant activity.

We might share data in function of IT services, website maintenance, and events with software developers.

If you have any questions regarding the sharing of your data, please contact us at privacy@europeangreens.eu.

7. Do we transfer your data outside the EEA?

While we ensure data storage in the European Union where possible, part of the abovementioned information might be transferred  outside of the European Union by our service providers for reasons of IT-maintenance. When that happens, it is done in a secure and certified manner under the Data Privacy Frameworks.

8. What happens if the Privacy Policy changes?

We may change this privacy policy at any time and from time to time. All updates and amendments are effective immediately upon notice, which we may give by any means, including, but not limited to, by posting a revised version of this Privacy Policy or other notice on the Website. We encourage you to review this Privacy Policy often to stay informed of changes that may affect you, as your continued use of the Website signifies your continuing consent to be bound by this Privacy Policy.

9. What email subscriptions do you have?

Marketing emails, such as newsletter, always require explicit opt-in, for example by ticking a box when submitting a form on our website. You can unsubscribe and manage your subscriptions via the link that is included in the footer of every email.

If you hold a statutory role in relation to European Greens, for example when you are a member party delegate, we will also subscribe you to statutory emails under the legal basis of legitimate interest. These emails are not promotional and allow us to fulfil our statutory obligations. If you do not hold a statutory role anymore and you wish to not receive these emails, please inform us via info@europeangreens.eu so we can update your information in our database.

If you register for an event, we will subscribe you to transactional emails regarding your registration and practical information about the event.

10. Contact Details

If you have any questions about this privacy policy please contact via privacy@europeangreens.eu